Food / Beverage Approval for Campus Events

Procurement & Payment Services
mstacy@brockport.edu

1Event details > 2Department Chair/Director Signature
Requestor Name Requestor Name First Last
About this form

• This form should be used when intending to use State funds (Revenue offset, IFR, SUTRA, DIFR) for the purchase of food and beverages for events on campus, not including candidate searches.
• This form is to provide justification for food /beverage purchases for campus events for all/any dollar amounts. Any purchase over $500 with State funds will also require approval from your Division Vice President prior to the event date.

Submit this request for preapproval at least two (2) weeks prior to the event.
Information
Requestor Email
Department
Account Number to be charged

This account will not be expensed until completion of event and submission of all required documentation.
Approximate dollar amount $ Dollars . Cents
Event Name
Event Date Event Date / MM / DD YYYY
Event Location
Questionnaire
1. Who will be in attendance (choose all that apply)

1. Who will be in attendance (choose all that apply) Students Staff/Faculty Community/Guest
2. Approximate number of attendees
3. Did you obtain a BASC waiver?

3. Did you obtain a BASC waiver? Yes No
About BASC

BASC is the sole provider of food and beverage at SUNY Brockport and has the right of first refusal for all catering on campus. For more detail, go to the BASC Catering Policies webpage.

To initiate a waiver request, submit a Catering/Food Request Form at least two weeks prior to your event.
Justification
For auditing purposes, please provide a 2-3 sentence justification on how this procurement fits into the acronym BARN. How does this support the mission of your department and/or the University Strategic Plan?
Contact Name (if other than requestor) Contact Name (if other than requestor) First Last
Contact Email (if other than requestor)
Check the box to indicate your agreement with the statement.

Check the box to indicate your agreement with the statement. I certify that the above listed account number has sufficient funds for this procurement
Click on the "Continue" button to advance to the Approval page.
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Food / Beverage Approval for Campus Events

About this form

Information

Questionnaire

About BASC

Justification

Click on the "Continue" button to advance to the Approval page.