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Request for VP Approval to Hire (Fall/Spring) Student Employee(s) with Temp Services

Office of Career Services

2022-23

  • YOUR INFO:

  • Your Name - Supervisor/Requestor Your Name - Supervisor/Requestor *
  • FUNDING REQUEST:

  • I would like to pay my student employee through: *
    I would like to pay my student employee through:

    VP Approval/this form is not required to hire Work-Study students.

  • If you wish to hire any students over the number indicated here, you must submit another VP Approval

  • Enter one name per line.

    Please upload this information as an attached spreadsheet if the amount is more than 10.

  • Minimum wage is currently $13.20/hr.

    Minimum wage amount increase is unknown at this time. Starting this year, minimum wage increases will be published by the Commissioner of Labor on or before October 1. A minimum wage increase will take effect for us 12/22/22 (beginning of the pay period).

  • Start Date - of Proposed Student Employee(s) Start Date - of Proposed Student Employee(s) * / /
    Pick a date.

    Fall semester can start for Temp Services 8/18/22.

    Work-Study starts 8/26/22.

    Work-Study students being hired or participating in training prior 8/26, must have VP Approval to be paid with Temp Services for the time period between 8/18-8/25.

    Once VP Approval is received, please submit 2 referrals: one for temp services & then one for work-study starting on 8/26 (please include a note that student is switching from temp services to ws on 8/26).

  • End Date - of Proposed Student Employee(s) End Date - of Proposed Student Employee(s) * / /
    Pick a date.

    Changing this date to an earlier date is fine.

    Once approved, and the Student Employment Referral has been submitted, student employees are authorized to work for the full academic year.

    Hiring students for beyond the academic year for the summer requires an additional Student Employment Referral (and may require VP Approval).

  • SUPERVISOR ACKNOWLEDGMENT OF NEXT STEPS:

  • I understand that student employees may NOT be offered a position or begin working until: *
    I understand that student employees may NOT be offered a position or begin working until:

    At this time VP Approval is required for funding student employee positions with temp services. Please submit and allow for time to receive a response.

    If you are only "re-hiring" a student(s) who worked for your dept. during the previous year/semester, then the job does not need to be reposted.

    If you are hiring a student(s) who has never worked in your department before, the job must be posted in Handshake and applicants considered before you hire. This process ensures that supervisors get a variety of applicants and are allowing for equal opportunity.

  • If this request receives a decision of "Approve", I understand that I must still complete the HIRING PROCESS: *
    If this request receives a decision of "Approve", I understand that I must still complete the HIRING PROCESS:

    Students must be enrolled for fall classes in order to be considered a student, and thus be employed as a student employee.

    A Student Employment Referral is the notification to Student Employment and Payroll that a student has been hired by a supervisor. It contains specific information individual to each student being hired, that we need to process the student and create the student employee's timesheet. It also generates an automatic email to the student employee directing them to complete new hire paperwork (if they have never worked on-campus).

    Students that have never worked on-campus before must complete new hire paperwork (I-9, W-4, NYS IT-2104, NYS Oath, Direct Deposit) prior to their first day of work. Student Employment - Career Services will work with the student to complete this and provide a green slip receipt to the student to show you they completed the necessary documents.

    Since telecommuting has ended for other types of employees, it has also ended for student employees.

  • After Approval and completion of the hiring process, I understand that I must fulfill these ON-GOING duties as a supervisor: *
    After Approval and completion of the hiring process, I understand that I must fulfill these ON-GOING duties as a supervisor:

    Supervisors are required to certify hours students have submitted on their timesheets every other Friday. Not certifying timesheets on-time, results in a minimum of an extra two-week delay of a student's paycheck.

    It is the supervisor's responsibility to ensure that student employees are not working during class time.

    Student Employment will generate a list of student employees based on Referrals submitted by supervisors to the Pool Testing Committee. Please let us know of any changes, so we can keep the list updated.

    In addition, please notify us if students listed on your roster are no longer working for you, so we can end their commitment in the SUNY Time & Attendance System.

  • Supervisor/Requestor will receive the Approve/Deny decision email.

    Please add an email address here if someone else should also receive this information.

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