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COVID-19: Phase 2 - Information for Employees Returning to Work

COVID-19 has created a need for businesses and organizations across the world to alter their operations. SUNY Brockport is instituting a series of new policies and procedures designed to combat COVID-19. These changes are being made to follow guidance from the Center for Disease Control (CDC), the New York State Department of Health, New York State Executive Orders, Monroe County, SUNY System Administration and SUNY Brockport. But, most importantly, they’ve been implemented to protect the health and safety of the SUNY Brockport community. As the situation evolves, there will likely be a number of new initiatives and protocols we will have to follow. That information will be communicated as it becomes available.

This document is to provide you with a basic snapshot of initiatives and protocols that we will be following as you make your return to campus. These changes are effective immediately and will be in place for the foreseeable future. You are likely to receive other directives and similar guidance from individual departments based upon your functions. Your compliance with these directives is mandatory, as they will help keep you and our community safe.


Please fill out the fields below.

  • Your Name Your Name *
  • Your Supervisor's Name Your Supervisor's Name *
  • Employee Type *
    Employee Type
  • Directions
    1.) Please review each section of information
    2.) Complete the appropriate check off at the end of each section
    3.) Sign the document signifying your acknowledgement and receipt of the information
    4.) Click submit

  • Social Distancing

  • Keeping space between you and others is one of the best tools we have to avoid being exposed to the COVID-19 virus and slowing its spread. Since people can spread the virus before they know they are sick, it is important to stay away from others when possible, even if you have no symptoms. Social distancing is important for everyone, especially to help protect people who are at higher risk of getting very sick.

    In accordance with the Governor’s Executive Order and CDC guidance, all employees are required to follow these social distancing practices to reduce community-wide transmission of COVID-19:

     Maintain a distance of at least six feet from all individuals on campus to the extent possible and when seated in a classroom setting or meeting, unless safety or the core of the activity (e.g., moving equipment, using an elevator, performing a transaction) requires a shorter distance. *
    Keeping space between you and others is one of the best tools we have to avoid being exposed to the COVID-19 virus and slowing its spread. Since people can spread the virus before they know they are sick, it is important to stay away from others when possible, even if you have no symptoms. Social distancing is important for everyone, especially to help protect people who are at higher risk of getting very sick.

    In accordance with the Governor’s Executive Order and CDC guidance, all employees are required to follow these social distancing practices to reduce community-wide transmission of COVID-19:

     Maintain a distance of at least six feet from all individuals on campus to the extent possible and when seated in a classroom setting or meeting, unless safety or the core of the activity (e.g., moving equipment, using an elevator, performing a transaction) requires a shorter distance.
  • Convening in groups increases the risk of viral transmission. Where feasible, meetings should be held using Microsoft Teams or by telephone. If meetings must be held in-person, they should be held in a room where social distance can be consistently maintained.

    During your time on-site, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone or other available technology (e.g. Microsoft Teams) rather than face-to-face.

    Sharing of food and beverages are prohibited, employees are encouraged to observe social distancing while eating meals.

    Use of elevators and vehicles should be limited where possible. Elevators and vehicles are limited to use by 1 individual at a time. Those using elevators and vehicles are required to wear a face covering regardless of traveling alone. You should also avoid touching the elevator buttons with your exposed hand/fingers, if possible. Wash your hands upon departing the elevator.

    Caution should be used when utilizing restrooms to ensure 6’ between individuals. If 6' between individuals cannot be maintained, when possible, consider waiting outside until distance can be ensured.

    Staff are expected to follow all signage for pedestrian traffic flow for building entrances and exits, elevator usage, walkways, and similar common use areas and follow all signage restricting occupancy limits in these spaces. *
    Convening in groups increases the risk of viral transmission. Where feasible, meetings should be held using Microsoft Teams or by telephone. If meetings must be held in-person, they should be held in a room where social distance can be consistently maintained.

    During your time on-site, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone or other available technology (e.g. Microsoft Teams) rather than face-to-face.

    Sharing of food and beverages are prohibited, employees are encouraged to observe social distancing while eating meals.

    Use of elevators and vehicles should be limited where possible. Elevators and vehicles are limited to use by 1 individual at a time. Those using elevators and vehicles are required to wear a face covering regardless of traveling alone. You should also avoid touching the elevator buttons with your exposed hand/fingers, if possible. Wash your hands upon departing the elevator.

    Caution should be used when utilizing restrooms to ensure 6’ between individuals. If 6' between individuals cannot be maintained, when possible, consider waiting outside until distance can be ensured.

    Staff are expected to follow all signage for pedestrian traffic flow for building entrances and exits, elevator usage, walkways, and similar common use areas and follow all signage restricting occupancy limits in these spaces.
  • Frequent Hand Washing and Personal Safety Practices

  • Staff should wash their hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, sneezing, or touching your face. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry. Avoid touching your eyes, nose, and mouth, and wash your hands after touching your face.

    Good hand hygiene and avoiding touching your face are generally sufficient for non-healthcare environments.

    Healthcare workers and others in high-risk areas should use gloves as part of PPE (Personal Protective Equipment), but according to the CDC, gloves are not necessary for general use and do not replace good hand hygiene. Washing your hands often is considered the best practice for common everyday tasks.

    If you are in a private setting and do not have on your face covering, remember to always cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. Then throw used tissues in the trash. Immediately wash your hands with soap and water for at least 20 seconds. *
    Staff should wash their hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, sneezing, or touching your face. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry. Avoid touching your eyes, nose, and mouth, and wash your hands after touching your face.

    Good hand hygiene and avoiding touching your face are generally sufficient for non-healthcare environments.

    Healthcare workers and others in high-risk areas should use gloves as part of PPE (Personal Protective Equipment), but according to the CDC, gloves are not necessary for general use and do not replace good hand hygiene. Washing your hands often is considered the best practice for common everyday tasks.

    If you are in a private setting and do not have on your face covering, remember to always cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. Then throw used tissues in the trash. Immediately wash your hands with soap and water for at least 20 seconds.
  • Cleaning/Disinfection

  • Maintaining a clean workplace will assist in minimizing risk to everyone in the community. Housekeeping teams will clean campus spaces based on CDC guidelines for disinfection and Health Department protocols. Facilities Management will also maintain hand-sanitizer stations at major building entrances, elevator stops and high-traffic areas.

    Staff should limit the sharing of objects when possible. Staff should wipe down commonly used surfaces before and after use. This includes any shared-space location or equipment (e.g. copiers, printers, computers, coffee makers, etc.).

    Staff are responsible for cleaning their own individual offices/work areas. Occupants should remove their own trash from their office and take it to the designated centralized collection location. Consideration should be given to minimizing objects on the desktop to facilitate regular disinfecting.

    It is critical that that all cleaning products used for cleaning/disinfection meet the Environmental Protection Agency’s criteria for use against COVID-19 and are appropriate for the surface. *
    Maintaining a clean workplace will assist in minimizing risk to everyone in the community. Housekeeping teams will clean campus spaces based on CDC guidelines for disinfection and Health Department protocols. Facilities Management will also maintain hand-sanitizer stations at major building entrances, elevator stops and high-traffic areas.

    Staff should limit the sharing of objects when possible. Staff should wipe down commonly used surfaces before and after use. This includes any shared-space location or equipment (e.g. copiers, printers, computers, coffee makers, etc.).

    Staff are responsible for cleaning their own individual offices/work areas. Occupants should remove their own trash from their office and take it to the designated centralized collection location. Consideration should be given to minimizing objects on the desktop to facilitate regular disinfecting.

    It is critical that that all cleaning products used for cleaning/disinfection meet the Environmental Protection Agency’s criteria for use against COVID-19 and are appropriate for the surface.
  • Face Coverings

  • In accordance with Governor’s Executive Order, all employees must wear an acceptable face covering if over 2 years of age, except when:

    working alone in an enclosed space.
     wearing one is prohibited by law or regulation while performing a job duty.
     in a situation where imminent threat or danger is present and wearing a mask would inhibit communication that is necessary for the safety of the individual or other individual(s).
     outdoors and social distancing restrictions can be consistently maintained (not when there is a high likelihood of passing someone on a walkway, such as when traveling in between class periods).
     unable to medically tolerate one. Employees who are unable to wear face coverings due to a medical or other health condition should consult with Human Resource Services to discuss reasonable accommodations.


    For details regarding how to create and wear a cloth face covering, visit:
    Tutorial: Make Your Own Face Covering (SUNY Brockport)

    Acceptable face coverings for COVID-19 include but are not limited to cloth-based face coverings and disposable masks that cover both the mouth and nose. The nature of some work may require a higher degree of personal protective equipment.

    Face covers must be cleaned or replaced after use and may not be shared. Use and care of face coverings:

     Wash your hands before putting on your face covering
     Put it over your nose and mouth and secure it under your chin
     Try to fit it snugly against the sides of your face
     Make sure you can breathe easily
     Don’t touch the face covering, and, if you do, wash your hands
     Face coverings should be properly laundered daily
     Face coverings should be replaced immediately if soiled, damaged (e.g. ripped, punctured) or visibly contaminated

    Cloth-based face coverings should be washed after each use. For information on how to properly clean your face covering visit:

    How to Properly Clean a Face Covering


    Staff do not generally need to wear goggles or face shields as part of activity on campus, however in certain circumstances staff may be required to do so based on the job they are preforming. *
    In accordance with Governor’s Executive Order, all employees must wear an acceptable face covering if over 2 years of age, except when:

    working alone in an enclosed space.
     wearing one is prohibited by law or regulation while performing a job duty.
     in a situation where imminent threat or danger is present and wearing a mask would inhibit communication that is necessary for the safety of the individual or other individual(s).
     outdoors and social distancing restrictions can be consistently maintained (not when there is a high likelihood of passing someone on a walkway, such as when traveling in between class periods).
     unable to medically tolerate one. Employees who are unable to wear face coverings due to a medical or other health condition should consult with Human Resource Services to discuss reasonable accommodations.


    For details regarding how to create and wear a cloth face covering, visit:
    Tutorial: Make Your Own Face Covering (SUNY Brockport)

    Acceptable face coverings for COVID-19 include but are not limited to cloth-based face coverings and disposable masks that cover both the mouth and nose. The nature of some work may require a higher degree of personal protective equipment.

    Face covers must be cleaned or replaced after use and may not be shared. Use and care of face coverings:

     Wash your hands before putting on your face covering
     Put it over your nose and mouth and secure it under your chin
     Try to fit it snugly against the sides of your face
     Make sure you can breathe easily
     Don’t touch the face covering, and, if you do, wash your hands
     Face coverings should be properly laundered daily
     Face coverings should be replaced immediately if soiled, damaged (e.g. ripped, punctured) or visibly contaminated

    Cloth-based face coverings should be washed after each use. For information on how to properly clean your face covering visit:

    How to Properly Clean a Face Covering


    Staff do not generally need to wear goggles or face shields as part of activity on campus, however in certain circumstances staff may be required to do so based on the job they are preforming.
  • Please click on the below link to learn how to properly put on and take off a face covering. Should you have questions or need more direction, please contact the College’s Environmental Health & Safety Office at x2005.
    Properly Put on and Take Off a Face Covering *
    Please click on the below link to learn how to properly put on and take off a face covering. Should you have questions or need more direction, please contact the College’s Environmental Health & Safety Office at x2005.
    Properly Put on and Take Off a Face Covering
  • Staff should report at the beginning of their shift with a proper face cover. If you are unable to wear a face cover for any reason, you must contact Human Resources (x2126) prior to your return to work. *
    Staff should report at the beginning of their shift with a proper face cover. If you are unable to wear a face cover for any reason, you must contact Human Resources (x2126) prior to your return to work.
  • If you need assistance obtaining a face cover, contact the Facilities Service Center (at x2408) for further instructions prior to returning to work. *
    If you need assistance obtaining a face cover, contact the Facilities Service Center (at x2408) for further instructions prior to returning to work.
  • Covid-19 Symptom Monitoring

  • Faculty, and Staff are mandated by the State of New York to participate in the daily health screening.
    This very brief survey will take seconds to fill out but will allow SUNY Brockport to comply with state guidelines and, most importantly, help keep our community healthy.
    All employees must fill out the Daily Symptom Checker each workday — regardless of whether or not that individual is physically reporting to campus. Should an employee be on vacation, or any other type of leave, a supervisor has the authority to grant a waiver to that individual for up to 90 days.
    A link to the Daily Symptom Checker can be found daily on the Daily Eagle and/or on the Bringing Brockport Back – Return to Work web page at:
    Daily Symptom Checker

    *
    Faculty, and Staff are mandated by the State of New York to participate in the daily health screening.
    This very brief survey will take seconds to fill out but will allow SUNY Brockport to comply with state guidelines and, most importantly, help keep our community healthy.
    All employees must fill out the Daily Symptom Checker each workday — regardless of whether or not that individual is physically reporting to campus. Should an employee be on vacation, or any other type of leave, a supervisor has the authority to grant a waiver to that individual for up to 90 days.
    A link to the Daily Symptom Checker can be found daily on the Daily Eagle and/or on the Bringing Brockport Back – Return to Work web page at:
    Daily Symptom Checker

  • According to the CDC, individuals with certain conditions may have a higher risk for COVID-19 infection. See the link provided for a complete list of conditions: CDC Increased Risk List

    SUNY Brockport is dedicated to providing effective, reasonable accommodation for individuals with disabilities. To identify and implement such accommodation, the College engages in an “interactive process,” in which the College and individuals with disabilities who request accommodations work together to reach an appropriate outcome. The ADA Coordinator is responsible for working with qualified individuals with disabilities to arrange changes in the work environment or procedures which enable an individual with disabilities to experience equal employment opportunities.

    To request a reasonable accommodation, including those related to facial coverings, please refer to:
    Reasonable Accommodation Request Form

    If you are concerned about returning to campus due to your own COVID-19 vulnerability due to a non-medical related condition or if a member of your household is susceptible to COVID-19 we encourage you to contact Tammy Gouger, Director of Human Resources at tgouger@brockport.edu or at 395-2442. *
    According to the CDC, individuals with certain conditions may have a higher risk for COVID-19 infection. See the link provided for a complete list of conditions: CDC Increased Risk List

    SUNY Brockport is dedicated to providing effective, reasonable accommodation for individuals with disabilities. To identify and implement such accommodation, the College engages in an “interactive process,” in which the College and individuals with disabilities who request accommodations work together to reach an appropriate outcome. The ADA Coordinator is responsible for working with qualified individuals with disabilities to arrange changes in the work environment or procedures which enable an individual with disabilities to experience equal employment opportunities.

    To request a reasonable accommodation, including those related to facial coverings, please refer to:
    Reasonable Accommodation Request Form

    If you are concerned about returning to campus due to your own COVID-19 vulnerability due to a non-medical related condition or if a member of your household is susceptible to COVID-19 we encourage you to contact Tammy Gouger, Director of Human Resources at tgouger@brockport.edu or at 395-2442.
  • New York State COVID-19 Return to Work Training

  • Employee must complete the New York State COVID-19 return to work training video found in the link below.

    PLEASE USE THIS PASSWORD TO VIEW THE VIDEO AFTER CLICKING ON THE LINK BELOW
    Password: employeesback

    NYS Return to Work Training Video *
    Employee must complete the New York State COVID-19 return to work training video found in the link below.

    PLEASE USE THIS PASSWORD TO VIEW THE VIDEO AFTER CLICKING ON THE LINK BELOW
    Password: employeesback

    NYS Return to Work Training Video
  • Visitor Protocol

  • If you have invited a visitor on campus for a one time business related reason/meeting, you are considered the Visit Coordinator.

    Visitor Coordinators are responsible for providing their visitor(s) with the Visitor COVID Screening Questionnaire for completion and signature. The Visit Coordinator must forward the completed form to HR the day of the visit. This form can be found on the Daily Eagle.

    Additionally, the Visit Coordinator will communicate the requirements for face covering and social distancing to the visitor. If necessary, the Visit Coordinator will provide the visitor with a face covering for their visit. *
    If you have invited a visitor on campus for a one time business related reason/meeting, you are considered the Visit Coordinator.

    Visitor Coordinators are responsible for providing their visitor(s) with the Visitor COVID Screening Questionnaire for completion and signature. The Visit Coordinator must forward the completed form to HR the day of the visit. This form can be found on the Daily Eagle.

    Additionally, the Visit Coordinator will communicate the requirements for face covering and social distancing to the visitor. If necessary, the Visit Coordinator will provide the visitor with a face covering for their visit.
  • Harassment and Discrimination

  • At Brockport, we believe that all members of our community should be treated fairly—free from racial profiling and discrimination. More specifically, individuals wearing face coverings or masks should not be harassed, racially targeted, or made to feel unwelcomed. In accordance with SUNY Brockport’s Policy on Harassment & Discrimination, each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discriminatory practices, including harassment. Therefore, The College at Brockport expects that all decisions and relationships among employees will be free of unlawful bias, prejudice and harassment. Employees of the College should report all incidents of discrimination and harassment. If an employee, student, or visitor believes they or others are in immediate danger, University Police should be contacted immediately (x2222). *
    At Brockport, we believe that all members of our community should be treated fairly—free from racial profiling and discrimination. More specifically, individuals wearing face coverings or masks should not be harassed, racially targeted, or made to feel unwelcomed. In accordance with SUNY Brockport’s Policy on Harassment & Discrimination, each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discriminatory practices, including harassment. Therefore, The College at Brockport expects that all decisions and relationships among employees will be free of unlawful bias, prejudice and harassment. Employees of the College should report all incidents of discrimination and harassment. If an employee, student, or visitor believes they or others are in immediate danger, University Police should be contacted immediately (x2222).
  • The Employee Assistance Program (EAP) is available to help you get through this stressful and uncertain time and is fully functioning by phone. Employees and their family members receive free, confidential, and convenient assistance whenever you need it. For more information, please refer to:
    Employee Assistance Program Information *
    The Employee Assistance Program (EAP) is available to help you get through this stressful and uncertain time and is fully functioning by phone. Employees and their family members receive free, confidential, and convenient assistance whenever you need it. For more information, please refer to:
    Employee Assistance Program Information
  • Acknowledgement and Receipt of Information

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