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Appointment Form with Approval Workflow

Office of Human Resources
Allen Administration Building, 4th floor

  • Page 1 of 2 - Appointment Form Details

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  • Complete and submit this form to request status changes of current employees.

    Questions? Contact Sue Clase in the Office for Human Resources, x5103.

  • You selected "Cancel Adjunct Appointment". If you do not intend to renew any of your adjuncts, contact Holly Cunningham or Becky Gagne in the Office of Human Resources.

  • You selected "Amend a previous Adjunct Renewal". If you do not intend to renew this adjunct (for example, the class has been canceled), select "Cancel Adjunct appointment". Contact Holly Cunningham or Becky Gagne in the Office of Human Resources.

  • Amendment to a previous form? *
    Amendment to a previous form?

    By checking this box, you alert us that we have already received an appointment form and you are amending the original.

  • Check the email subject line on the email you received regarding your previous form. The entry number is preceded by a # sign.

  • Is the promotion or demotion due to an administrative assistant traineeship? *
    Is the promotion or demotion due to an administrative assistant traineeship?
  • This person will be notified when Appointment Form:
    (1) Is submitted for approval workflow;
    (2) Final decision is rendered;
    (3) Is processed by the Office of Human Resources.

  • This person will be notified when Appointment Form:
    (1) Is submitted for approval workflow;
    (2) Final decision is rendered;
    (3) Is processed by the Office of Human Resources.

  • EMPLOYEE DETAILS

  • Name of Employee Name of Employee *

    The name entered on the appointment should be the employee's legal name as it appears on employee's social security card.

  • Applies to: Additional Stipends, Chair Appointments, and Renewals.

  • PREVIOUS SEMESTER DETAILS

  • For example, Adjunct Lecturer A0; Graduate Assistant; Teaching Assistant.

    The Budget Title and Grade field refers to the State University of New York approved title from which the employee is paid from.

  • For example, "Adjunct Lecturer - [Department]"

  • Check the box if:
    Check the box if:
  • Supervisor - Previous Supervisor - Previous *

    Enter the full legal name of the supervisor (or chair of the department).

  • Supervisor 2 - Previous Supervisor 2 - Previous

    Enter the full legal name of the supervisor (or chair of the department).

  • Employment - Previous was *
    Employment - Previous was
  • Enter the course information per session.

    For example, "Fall semester: 2 courses / PRO 300 (3 credit hrs) and PRO 350 (3 credit hrs)".

    Group by session.

  • CURRENT POSITION DETAILS

  • Leaves

    Transactions to return employees from sabbatical will be automatically entered when the leave is approved. However, an Appointment/Status Change Recommendation form must be processed if for any reason the employee does not return as scheduled.

  • Leave type is *
    Leave type is

    Leave types include Sabbatical, Education, etc.

  • Payroll Effective Dates for Sabbatical Leaves:

    Dates for full-year sabbaticals for employees with academic year obligations will always be September 1 through August 31 (this does not preclude these employees from coming back and teaching summer session -- summer session is a separate appointment).

    Dates for one semester sabbaticals at full-pay should be:
    Fall Semester 09/01/xx - 12/31/xx
    Spring Semester 01/01/xx - 08/31/xx

  • Leave Start Date Leave Start Date * / /
    Pick a date.
  • Percent of salary appointee will receive during the period of the leave. For example, enter 50% for full year sabbatical at half pay.

  • Leave End Date Leave End Date * / /
    Pick a date.

    If the situation changes and this leave is ended earlier than this date, please submit another form.

  • For example, Programmer SL2.

    The Budget Title and Grade field refers to the State University of New York approved title from which the employee is paid from.

  • Supervisor - Current Supervisor - Current *

    Enter the full legal name of the supervisor (or chair of the department).

  • Current Position is *
    Current Position is
  • NEW POSITION DETAILS

  • POSITION DETAILS

  • SEPARATION DETAILS

  • *** OK to leave fields blank if there is no change ***

  • Check the box if:
    Check the box if:
  • Supervisor - New (or amended) Supervisor - New (or amended)
  • Supervisor 2 - New (or amended) Supervisor 2 - New (or amended)
  • The local title refers to the campus designated title. This campus title is often more explanatory of employee's job and tasks. Many titles will be the same for budget and local, such as: Cleaner, Residence Hall Director, Lecturer, and Professor.

  • New/amended Position is *
    New/amended Position is
  • Weekly Work Schedule - NEW

  • GA-TAs: Full year and Half year are 20 hours/week; Split is 10 hours/week.

    Classified ASU (clerical): a work week is defined as 37.5 hours. Part-time is 18.75 hours.

    Classified OSU (operational): a work week is defined as 40.00 hours. Part-time is 20.00 hrs.

  • For example:

    Mo - 6:00 am - 2:30 pm

    Tu - 6:00 am - 2:30 pm

    W - 6:30 am - 3:00 pm

    If a classified employee in the OSU negotiating unit is working night shift hours and is full-time, please indicate this in our Notes section of the appointment form.

  • Enter the account number to which the appointment of the employee should be charged. A copy of this form is forwarded to the Budgeting Office.

  • Effective dates are based on the type of employee you are appointing or are changing the status of. Go to HR Payroll Calendars.

  • Effective Date of Change Effective Date of Change * / /
    Pick a date.
  • Effective Date of Change (REOC) Effective Date of Change (REOC) * / /
    Pick a date.
  • Payroll Effective Date (Adjunct) - New Payroll Effective Date (Adjunct) - New * / /
    Pick a date.
  • Payroll Effective Date (Adjunct) - Amended request Payroll Effective Date (Adjunct) - Amended request * / /
    Pick a date.
  • Payroll Effective Date (GA-TA) - New Payroll Effective Date (GA-TA) - New * / /
    Pick a date.
  • Payroll End Date (Adjunct) - New Payroll End Date (Adjunct) - New * / /
    Pick a date.
  • Payroll End Date (Adjunct) - Amended request Payroll End Date (Adjunct) - Amended request * / /
    Pick a date.
  • Payroll End Date (GA-TA) - New Payroll End Date (GA-TA) - New * / /
    Pick a date.
  • Payroll End Date - New Payroll End Date - New / /
    Pick a date.

    Payroll End Date is determined by the last day reporting for work PLUS any remaining vacation accruals to be charged.

  • Payroll End Date (Adjunct) - New (REOC) Payroll End Date (Adjunct) - New (REOC) * / /
    Pick a date.

    Payroll End Date is determined by the last day reporting for work PLUS any remaining vacation accruals to be charged.

  • Payroll End Date (Adjunct) - Amended Request (REOC) Payroll End Date (Adjunct) - Amended Request (REOC) * / /
    Pick a date.

    Payroll End Date is determined by the last day reporting for work PLUS any remaining vacation accruals to be charged.

  • Payroll End Date (GA-TA) - New (REOC) Payroll End Date (GA-TA) - New (REOC) * / /
    Pick a date.

    Payroll End Date is determined by the last day reporting for work PLUS any remaining vacation accruals to be charged.

  • The agreement between the State University of New York and United University Professions (UUP) requires that appointment letters for part-time faculty spell out their specific obligations including courses they will teach.

    In the next field, enter course information per session: "Fall semester: 2 courses / PRO 300 (3 credit hrs) and PRO 350 (3 credit hrs)".

  • Enter course information per session: "Fall semester: 2 courses / PRO 300 (3 credit hrs) and PRO 350 (3 credit hrs)".

  • Enter course information per session: "Fall semester: 2 courses / PRO 300 (3 credit hrs) and PRO 350 (3 credit hrs)".

  • STOP! You indicated the separation is due to Non-Renewal. Do not use this form. Contact HR for further instructions.

  • IMPORTANT: All employees* separating from employment must also complete the Employee Separation Form (in addition to submitting this Appointment Form).

    *Part-time faculty separating at the end of a semester and returning the following semester are not required to complete the Employee Separation form.

  • REQUIRED: You must use the EXACT wording in the SUNY Retirement letter template. Follow these steps:
         1. Print the Retirement Form Letter template.
         2. Hand-sign the printed letter.
         3. Create a digital copy of the letter (PDF or image).
         4. Upload the digital copy to this form where indicated.

  • Last Day on Payroll Last Day on Payroll * / /
    Pick a date.

    This date is the last day getting paid whether working or charging accruals.

  • Effective Date after Separation Effective Date after Separation * / /
    Pick a date.

    Enter the next date employee would normally work if not separating from The College.

  • Examples include special stipulations such as: further appointment beyond this term contingent upon receipt of a doctorate degree, extra service appointment, etc.

  • Click on the "Continue" button to advance to the Approvals page.

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